Accounting/Admin Staff (Makati)

Job Summary:

The Accounting/Admin Staff will be responsible for supporting both accounting and administrative functions within the company. This role requires a detail-oriented individual who can handle financial record-keeping, document management, and other administrative tasks in a timely and accurate manner. The ideal candidate will be proactive, organized, and have the ability to work well under pressure.

Key Responsibilities:

• Maintain accurate financial records, including bookkeeping and data entry into accounting software.
• Process invoices, receipts, and other financial documents.
• Assist in the preparation of monthly financial reports, balance sheets, and income statements.
• Help with the reconciliation of accounts, including bank statements and accounts payable/receivable.
• Prepare payroll and assist with other HR-related transactions.
• Assist in tax filing and other regulatory compliance tasks.
• Manage and organize physical and digital files, ensuring all documents are up-to-date and properly stored.
• Assist with scheduling meetings, appointments, and events as required.
• Handle incoming calls, emails, and inquiries from clients, suppliers, and staff.
• Prepare reports, presentations, and correspondence as directed by supervisors.
• Assist in office supply management and inventory control.
• Ensure the smooth flow of communication between departments and external contacts.
• Help in coordinating office activities and events.
• Assist in managing office logistics, such as arranging deliveries or office repairs.
• Monitor and manage departmental budgets and expenses to ensure adherence to financial guidelines.
• Perform other duties as assigned by supervisors to support overall business operations.

Qualifications:

• Bachelor’s degree in Accounting, Business Administration, or a related field.
• Previous experience in accounting or administrative support (3 years experience is required)
• Proficient in Microsoft Office (Excel, Word, PowerPoint).
• Familiarity with accounting software (QuickBooks, Xero, or similar).
• Strong attention to detail and accuracy.
• Excellent organizational and time management skills.
• Strong communication skills, both written and verbal.
• Ability to multitask and work under minimal supervision.

Personal Attributes:

• Self-motivated, proactive, and able to work independently.
• Able to work well in a team environment.
• Positive attitude, willing to learn, and adaptable to change.